Facilities Executive-Facilities Management (Front Desk)

About Sopra Steria
Sopra Steria, a major Tech player in Europe with 56,000 employees in nearly 30 countries, is recognized for its consulting, digital services and software development. It helps its clients drive their digital transformation and obtain tangible and sustainable benefits. The Group provides end-to-end solutions to make large companies and organizations more competitive by combining in-depth knowledge of a wide range of business sectors and innovative technologies with a fully collaborative approach. Sopra Steria places people at the heart of everything it does and is committed to putting digital to work for its clients in order to build a positive future for all. In 2023, the Group generated revenues of €5.8 billion.
The world is how we shape it.

Front Office Duties:

1. Greet and assist visitors, clients, and employees in a professional manner.
2. Answer, screen, and direct incoming phone calls.
3. Manage incoming and outgoing mail and couriers.
4. Maintain visitor logs and issue visitor passes.
5. Ensure the reception area is tidy and presentable.
6. Coordinate with security team for ID and access card issuance.

Administrative Duties:

1. Handle office supplies, inventory, and procurement.
2. Coordinate meetings, travel arrangements, and event planning.
3. Coordinate with hotels for food arrangements.
4. To handle Admin related requests / tickets
5. Manage office records, files, and documentation.
6. Assist HR with employee onboarding and maintaining attendance records.
7. Liaise with vendors, housekeeping, and maintenance staff.
8. Handle petty cash and support basic accounting tasks.
9. Ensure compliance with company policies and procedures.

Total Experience Expected: 01-04 years

1. Bachelor's degree or equivalent qualification.
2. Preferred candidate from hospitality management.
3. 3-4 years of experience in front office or administrative roles.
4. Strong verbal and written communication skills.
5. Proficiency in MS Office (Word, Excel, PowerPoint).
6. Good time management and organizational skills.
7. Professional and pleasant demeanor.

At our organization, we are committed to fighting against all forms of discrimination. We foster a work environment that is inclusive and respectful of all differences.

All of our positions are open to people with disabilities.